Responsibilities:

MAIN TASKS:

• Implement and manage all activities related to administration.   
• Manage all facilities at school to best serve all activities in school. 
• Manage and administer the maintenance, housekeeper, security at CIS, ensure reparation and maintenance of environmental protection and sanitation on the campus.
• Coordination of functional units to perform tasks arising in the course of operation of the school.

SPECIFIC TASKS:

1.    Administration

• Inspection and evaluation of the quality of cleaning, security and tree-caring services.
• Planning and proposing solutions to ensure a green and clean environment.
• Write and distribute email, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures as required.
• Provide and control stock of stationery and office consumables.
• Provide general support to visitors.
• Liaise with Operation Manager and Leadership Team to handle requests and queries from BoM.
• Working with May about staff meal data and details associated with dining facilities.
• Liaise with Operation Manager to manage the school's budget.

2.    Infrastructure Management

•  Manage and use effectively the infrastructure and facilities.
•  Carry out inspection, handover and recovery of infrastructure and facilities after each school year.
•  Receive reparation requests, assign maintenance work to repair, maintenance of the campus, machinery, office equipment to ensure them in good condition.
•  Organize and implement the efficient and economical use of assets, facilities, equipment, means of studying, teaching, working and learning.
• Monitor contractors, partners to provide quality supervision and quality control and acceptance of maintenance, quality assurance: tree care, elevator maintenance, insect control; pool cleaning.

Position requirements:

• Bachelor degree in business administration or a related field preferred.
• 2+ years of experience as an operations administrator or in a similar position.
• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask.
• Good English

Abilities/ Skills:

• Good analytical skill
• Good communication skill
• Good organizational skill
• Good interpersonal skill
• Advance computer skill especially MS Office
• Good logical thinking and strategic planning
• Professional appearance & style
• Ability to meet tight deadlines and manage time effectively
• Project Management skills