Implement and manage all activities related to administration.
Manage all facilities at school to best serve all activities in school.
Manage and administer the maintenance, housekeeper, security at CIS, ensure reparation and maintenance of environmental protection and sanitation on the campus.
Coordination of functional units to perform tasks arising in the course of operation of the school.
SPECIFIC TASKS:
1. Administration
Inspection and evaluation of the quality of cleaning, security and tree-caring services.
Planning and proposing solutions to ensure a green and clean environment.
Write and distribute email, correspondence memos, letters, and forms.
Assist in the preparation of regularly scheduled reports.
Update and maintain office policies and procedures as required.
Provide and control stock of stationery and office consumables.
Provide general support to visitors.
Liaise with Operation Manager and Leadership Team to handle requests and queries from BoM.
Working with May about staff meal data and details associated with dining facilities.
Liaise with Operation Manager to manage the school's budget.
2. Infrastructure Management
Manage and use effectively the infrastructure and facilities.
Carry out inspection, handover and recovery of infrastructure and facilities after each school year.
Receive reparation requests, assign maintenance work to repair, maintenance of the campus, machinery, office equipment to ensure them in good condition.
Organize and implement the efficient and economical use of assets, facilities, equipment, means of studying, teaching, working and learning.
Monitor contractors, partners to provide quality supervision and quality control and acceptance of maintenance, quality assurance: tree care, elevator maintenance, insect control; pool cleaning.
Position requirements:
Bachelor degree in business administration or a related field preferred.
2+ years of experience as an operations administrator or in a similar position.
Strong organizational and administrative skills.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office and data management software.
Detail-oriented with strong analytical and problem-solving skills.
Ability to multitask.
Good English
Abilities/ Skills:
Good analytical skill
Good communication skill
Good organizational skill
Good interpersonal skill
Advance computer skill especially MS Office
Good logical thinking and strategic planning
Professional appearance & style
Ability to meet tight deadlines and manage time effectively
Project Management skills
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