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Company Overview

The Canadian International School – Lao Cai (CIS_Lao Cai) is an Alberta Accredited International School is delivering 2 teaching programs in the Lao Cai Province, Vietnam:

1. The Vietnam National program delivers the Vietnamese National Curriculum Grade 1 – 12 and  Alberta language art curriculum. 

2. The International program delivers the Alberta Curriculum Grade 1 – 12 entirely in English. Students who graduate from CIS_ Lao Cai receive a High school Diploma.

School size: 200 – 250

Responsibilities

The School Business Manager is responsible for providing professional leadership and management of school support staff, to enhance their effectiveness to achieve improved standards of learning and achievement in the school.

The School Business Manager promotes the highest standards of business ethos within the administrative function of the school and strategically ensures the most effective use of resources in support of the school’s learning objectives. 

The School Business Manager is responsible for the Financial Resource Management/Administration Management/Management Information and Human Resource Management/Facility & Property Management/ Health & Safety Management of the School.

General Duties

Leadership & Strategy 

  • Attend Senior Management/Leadership Team meetings. 

  • Negotiate and influence strategic decision-making within the school’s Senior Management/Leadership Team.

  • In the absence of the Director of English Language Center, take delegated responsibility for Financial and other decisions.

  • Plan and manage change by the school development/strategic plan. 

  • To lead and manage all school support staff.

Financial Resource Management 

  • Evaluate the information and consult with the Senior Team to prepare a realistic and balanced budget for a school activity.

  • Submit the proposed budget to the Director of English Language Center for approval and assist the overall financial planning process.

  • Discuss, negotiate and agree on the final budget.

  • Use the agreed budget to actively monitor and control performance to achieve value for money. 

  • Identify and inform the Director of English Language Center / BOD of the causes of significant variance and take prompt corrective action.

  • Propose revisions to the budget if necessary, in response to significant or unforeseen developments.

  • Provide ongoing budgetary information to relevant people.

  • Advise the Director of English Language Centre/ BOD if fraudulent activities are suspected or uncovered.

  • Maintain a strategic financial plan that will indicate the trends and requirements of the school development plan and will forecast future year budgets.

  • Identify additional finance required to fund the school’s proposed activities.

  • Select types of investments that are appropriate for the school, taking account of risks, views of stakeholders, and identify possible and suitable providers to maximize return. 

  • Present timely and fully costed proposals or recommendations.

  • Put formal finance agreements in place with suitable providers for agreeing amounts, at agreed times and appropriate agreed costs and repayment schedules.

  • Monitor the effectiveness and implementation of agreements.

 

Administration Management 

  • Manage the whole school administrative function and lead all support staff.

  • Design and maintain administrative systems that deliver outcomes based on the school’s aims and goals.

  • Manage systems and link processes that interact across the school to form complete systems.

  • Develop affordable process measures and that will enable value for money decisions for those managing resources.

  • Establish and use effective methods to review and improve administrative systems.

  • Use data analysis, evaluation, and reporting systems to maximum effect by ensuring systems are streamlined to maximize efficiency and avoid duplication.

  • Benchmark systems and information to assess trends and make appropriate recommendations.

Management Information Systems  

  • Consider approaches for existing use and plans to introduce or discard technology in the school.

  • Consult with relevant people to introduce new technology or improve existing technology for different purposes.

  • Ensure that the school has a strategy for using technology aligned to the school's overall vision and plans, ensuring value for money.

  • Communicate the strategy and relevant policies, including the Data Protection for use of technology across the school.

  • Ensure resources, support and training are provided to enable work colleagues to make the best use of available ICT including teaching, learning and assessment systems.

  • Ensure contingency plans are in place in the case of technology failure.

Human Resource Management 

  • Monitor the relevant legal, regulatory, ethical and social requirements and their effect on your school and staff.

  • Ensure people have a clear understanding of the policies and procedures and the importance of putting them into practice.

  • Monitor the way policies and procedures are actioned and provide support where necessary.

  • Evaluate the school’s strategic objectives and obtain information for workforce planning.

  • Identify the types of skills, knowledge, understanding and experience required to undertake existing and future planned activities.

Facility & Property Management

  • Ensure the supervision of relevant planning and construction processes is undertaken in line with contractual obligations.

  • Ensure the safe maintenance and secure operation of all school premises.

  • Manage the maintenance of the school site including the purchase and repair of all furniture and fittings.

  • Follow sound practices in estate management and grounds maintenance.

  • Monitor, assess and review contractual obligations for outsourced school services.

  • Ensure ancillary services, e.g. Catering, cleaning, etc., are monitored and managed effectively.

Health & Safety 

  • Act as the school’s Health & Safety Co-ordinator and Fire Officer. 

  • Plan, instigate, and maintain records of fire practices and alarm tests. 

  • Ensure the school’s written health & safety policy statement is clearly communicated and available to all people.

  • Ensure the health & safety policy is implemented at all times, put into practice, and is subject to review and assessment at regular intervals or as situations change.

  • Ensure systems are in place to enable the identification of hazards and risk assessments.

  • Ensure systems are in place for effective monitoring, measuring, and reporting of health and safety issues to the Director of English Language Center / BOD.

  • Ensure the maximum level of security consistent with the school’s policies

Job Requirements:

  • This position is open for Vietnamese only

  • The work location is in Lao Cai after an initial period at CISS in Ho Chi Minh City.

  • Bachelor's degree 

  • Experienced in the same position at least for 4 years in an Educational startup company is preferred

  • Excellent English skill

  • Strong leadership and conflict resolution skills

  • Excellent organizational and problem-solving skills

  • Effective communication skills

  • Detail-oriented

Please send your CV through email  jobapplication@admin.cis.edu.vn 

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